At Genese Solution, we believe inventory problems rarely begin in the warehouse; they begin on paper. When Gorkha Brewery, one of Nepal’s largest manufacturers and now owned by Carlsberg Group, needed real-time visibility across a fast-growing national distribution network, we partnered to replace manual, paper-based stock recording with automated digital capture.

Automated Data Capture & System Integration

The central goal was to move Gorkha Brewery away from paper-based inventory recording and manual transcription toward real-time, automated digital capture. Genese Solution introduced electronic capture at the point of activity, supported by document recognition and a validation layer, so that stock data reached the system of record accurately.

Electronic capture at the point of activity

Inventory movements were captured electronically as they happened, using:

• Barcode scanning at goods receiving and dispatch
• RFID-enabled tracking for high-volume and returnable stock
• Mobile and tablet capture for warehouse and field sales teams
• Automatic transaction posting in place of hand-written records

OCR / AI document recognition & validation 

OCR and AI-assisted recognition extracted the data automatically from physical documents with handwritten notes, order sheets, and returns paperwork. Each captured transaction then passed through a validation checkpoint before posting, ensuring accuracy and removing the transcription errors of manual entry.

Substitute product management

The platform tracked substitute and alternate products explicitly. When a substitute was issued against an original SKU, that linkage was recorded and reflected in stock balances and reconciliation, giving management clear visibility of substitute movement and preserving inventory accuracy.

Implementation Methodology

Genese Solution followed a phased implementation strategy designed to protect live operations throughout the rollout.

Business results

After go-live, the move from paper to automated capture changed how the business ran:

• Elimination of paper-based transcription: automated capture and validation removed manual re-keying, cutting transcription errors and replacing delayed paper records with live stock positions.
• Centralized inventory visibility: real-time visibility across manufacturing, warehouses, and 250+ distributors.
• Improved inventory accuracy:  automated updates reduced manual reporting and improved inventory consistency.
• Faster order fulfilment:  digital order processing shortened order cycles and improved distributor responsiveness.
• Better warehouse utilization: structured inventory management made warehouse operations more efficient.
• Improved distributor productivity: standardized digital workflows increased consistency across the national network.
• Enhanced demand planning: real-time inventory and sales data strengthened production planning and replenishment.
• Better supply chain transparency: end-to-end visibility throughout the distribution lifecycle.

Why it matters

Gorkha Brewery now runs on live inventory data instead of paper. The same approach- automated capture, validation, and integration with existing systems- is a repeatable blueprint for any manufacturer or distributor moving from manual stock control to real-time visibility.

This solution was delivered by Genese Solution in partnership with IMS Software Pvt. Ltd.